Thank you for signing up for the Ocean Wise Shoreline Cleanup. We have received the following information from your municipality:
Events with less than 12 people do not require a special event permit. Please refer to the General notes about hosting an event in Tofino section below.
Public events with 12 or more people assembling on public property require a special event permit.
This includes District owned property, parks, public places, roads or beaches. The application is relatively simple, but does require some lead time from start to finish. Please ensure you allow no less than 6 week lead time prior to your proposed event date to complete your special event permit application.
Steps to a Successful Special Event with 12 or more people:
To host a local shoreline clean up within the District of Tofino, please contact [email protected] to discuss your proposed date and location before filling out a special event application.
Once you’ve discussed your proposed date and location, fill out a special event permit application here: http://tofino.ca/special-event-permit-application
Information from the special event application and email correspondence between you and [email protected] is used to create a Report to Council and the report goes to the next available Regular Council Meeting.
Council then approves/denies the event.
If the application is approved by Council, the following conditions based on location are required to finalize the permit for a beach cleanup:
Refundable damage deposit determined by estimated attendee numbers:
Fewer than 25 - $100
25-75 participants - $150
75-150 participants - $500
More than 150 participants - $1000
Event Site and Emergency Plan template provided by the District of Tofino is filled out by the organizer and a copy is submitted to the District of Tofino. Depending on size of group, the District of Tofino may require a traffic management plan be implemented the day of. The District has many traffic resources available for organizers to borrow such as pylons, traffic signage, etc.
A provision of a certificate of insurance naming the District of Tofino as additional insured is required. The specified amount of insurance required is determined once the application goes to Council. The amount is based off of a risk assessment matrix the District of Tofino uses from the Municipal Insurance Association of BC based on the application and will be anywhere between $2,000,000 to $5,000,000 in comprehensive general liability insurance. Insurance can be obtained through https://www.miabc.org/insurance/usergroup
Proof of permission from FrontCounterBC for use of the foreshore is required for beach events. A contact will be forwarded over once the event has been approved.
General notes about hosting an event in Tofino:
The District encourages events to be as sustainable as possible. We have many resources available to borrow to help organizers facilitate a sustainable event. The Tofino Sustainable Event Guide is a great resource to get started and is located on our website here.
If an event wishes to film on public space, a film permit is required. Information about film permits can be found on our website here.
Drone use is regulated under Transport Canada Regulations. Please contact the Civil Aviation Office for more information 1-800-305-2059.
No alcohol is permitted on the beach at any time.
No retail is permitted on the beach at any time.
Removal and disposal/recycling of waste is the responsibility of the organizers. Arrangements can be made ahead of time if you require assistance removing the cleanup debris. If prior arrangements haven’t been made ahead of time and waste is left, the cost of staff time is deducted from the refundable damage deposit (if applicable).
Please contact [email protected] with any questions or inquiries.